Letter for Assistant Professor
Dear ___,
I am very pleased to offer you, with the approval of the Dean, an appointment as an Assistant Professor in the Department of (name) at the University of XYZ, College Park. On behalf of my colleagues in the department and with the enthusiastic support of Dean (Name), I would like to express our excitement at the prospect of your joining our faculty. The specific details of your appointments are as follows.
Your academic appointment is as Assistant Professor in the Department of (Name) within the College of (Name). This is a three-year, full-time, tenure-track position. The appointment is effective as of (date).
Since the University is required by the Board of Regents policy to verify that new tenure-track faculty have received the highest degree appropriate to their field, you will need to provide either an official transcript with a seal showing that the degree was awarded, or a letter from the Registrar, on the stationary of the degree-granting institution, showing which degree was awarded and the date it was conferred.
The appointment is renewable for up to an additional three years, based on a favorable evaluation completed during the third year of the initial appointment. Under normal circumstances, you will be considered for tenure during the sixth year of your appointment. Should tenure not be granted, you will be offered a terminal one-year appointment.
The appointment is on a 9-month basis at a base salary rate of (salary). Your base salary rate may be adjusted annually thereafter in accordance with University salary guidelines and appropriations, and in response to your annual performance review. Typically these salary appropriations are received by the University through its annual budget process, and may include merit and cost-of-living allocations.
The University has a workload policy of five three-hour course equivalents per year for regular faculty. However, for faculty in this department who are active in research and involved with student research advising, this load reduces to (number) courses per year. Nevertheless, you will not be required to teach any formal courses during the first year of your appointment. In addition, all faculty contribute service to the College and Campus, and I expect that you will participate in these activities as required.
This offer will remain open for (number)days, during which time you should sign the enclosed contract and return it to me.
I speak for many colleagues when I say that we are truly enthusiastic about your appointment here. I believe we can provide support for your academic career by offering a stimulating intellectual environment and engagement with a talented and diverse student body. We look forward to working with you as our colleague.
Yours sincerely,
Chair's Name
Chair